DE WINTON COMMUNITY CENTRE, (“DCA”)
FUNCTION RENTAL INFORMATION – WEDDINGS
Box 111 De Winton AB T0L 0X0
Phone: 403-938-2525 Fax: 403-995-4105
Email: firstname.lastname@example.org web: www.De Wintonca.com
De Winton Community Centre is a hidden jewel in the rural Calgary countryside. Located in the village of De Winton, just west of Highway 2a, De Winton Community Centre is 10 minutes south of Calgary, and 10 minutes north of Okotoks. Built in 1997, this modern facility has been serving the area for many years. It caters to a great variety of functions including community events, weddings, special events, business luncheons or banquets, and trade seminars.
The main hall accommodates up to 196 for a seated dinner, and boasts a beautiful hardwood floor. The high vaulted ceiling provides a spacious feel to the room.
As well, the conversation area, accented with country décor, features as its centerpiece a gas fireplace.
A well lit, wrap around veranda provides guests an opportunity to enjoy the country air and the panoramic view of the valley and the mountains. A gazebo is available and is ideal to host outside wedding ceremonies and serves as a great centerpiece for wedding photos. A full-sized video screen is available for power point presentations.
The Centre is equipped with a full commercial kitchen for all catering needs, as well as a full bar centre for entertainment needs.
A. Main Hall Rental – Wedding Reception
Maximum Capacity – 180 guests and head table of 10.
Rental Period: 9 am to 2 am
Rental Fee: $1,950.00
Prior Day Reservations: Often we receive requests for access to the facility the day prior to event for decoration purposes. We are quite open to this; however, we can only accommodate such requests when the day before the event is not reserved for another function. Should you wish to reserve the day prior to your event for the purpose of decorating or rehearsals, etc., this can be done for an additional reservation fee of $500.
Set-Up, Take Down and Clean up Fee: $250.00
A fee will be charged for each event to facilitate proper set up-tear down and clean up by De Winton Community Association. This fee is due with the final event rental payment, which is due 7 days prior to the event.
Refundable Damage Deposit: $1,000.00
There is a $1,000 damage deposit. This deposit must be placed prior to the event, and should be prepared on a separate cheque or credit card imprint. If after the function there is no damage to the facility, this amount will be cancelled.
Booking Deposit: There is a $450.00 initial deposit required on booking. This fee secures the date of the function and applies toward the rental fee. The Initial Deposit is non-refundable in the event of event cancellation unless a mutually agreed upon alternative date can be arranged.
A supervisor/bartender will be in attendance at all events at the De Winton Centre to assist you to ensure that your party is worry free.
Also included in the rental is access to sound system; lectern for speeches; video screen; staging for band and/or head table; artificial fig trees; and use of the outside facilities.
Bar: Service and Policy
A bar and refreshment centre is included in the rental of the facility. There is a cooler available for storage, an ice machine and all necessary glassware.
To comply with ALCB Regulations, no homemade beer, wine or spirits are allowed. You must obtain a Special Events Liquor Permit, which is available online at the Alberta Gaming and Liquor Control website (aglc.ca/liquor/liquor-licences), and purchase your own liquor.
Due to the location of the facility in a town setting, there is a requirement that bar service be closed at 1:00 am, with a one-hour consumption period until 2:00 am, at which time the hall must be vacated for the evening.
ALCB policy states the following: One bartender for every 80 persons. For our security bartenders will be hired by the De Winton Community Association at a rate of $25.00 per hour. Bartenders are employed from one hour prior to the opening of the bar until such time as the building is closed and secured for the evening. They are responsible for closing and securing the facility after the event.
Corkage Fee: We provide corkage to all parties, which includes: mixers – Pepsi, Diet Pepsi, 7-Up, Ginger Ale, Tonic Water, Club Soda, Orange, Pineapple, Cranberry and Clamato, Juices, Ice, Glassware, Fresh Lemons and Limes, Celery, Tabasco and Worcestershire Sauces, Salt and Pepper. This service is provided at a nominal cost of $4.50 per seated guest (no fee for infants) for parties serving alcohol and at a price of $4.75 for parties not serving alcohol.
Please note that the corkage fee and bartender/supervisor are a mandatory part of the facility rental.
B. Insurance Requirements
The liquor and public event laws of the Province of Alberta are to be strictly observed. The Renter is to obtain, comply with conditions and deliver a copy of the necessary liquor and/or event permits to the Hall within 2 weeks of the date of the event.
The Renter is required to secure and deliver a copy to the Hall within 30 days of the date of the event of a host liability insurance policy combined with a commercial general liability insurance coverage, both with a minimum limit of $2,000,000.00 per occurrence if alcohol is to be served and the policy will state that the De Winton Community Centre and De Winton Community Association are added as an Additional Named Insured under the policy.
An ideal coverage, Party Alcohol Liability Insurance, can be obtained through PAL Insurance Brokers at www.palcanada.com.
C. SOCAN Tariff Fee
SOCAN is the association that represents musicians and composers under the Canada Copyright Act. Any facility that rents for receptions where there is music is required to pay a licence fee for the music. For 2007 the fee for musical services where there is dancing is $59.17 plus GST = $62.72. This amount will be billed on the final account statement.
D. Kitchen Usage and Catering
De Winton Community Centre is equipped with a modern commercial kitchen, which includes ample counter space, cooler, stove and oven, as well as a convection oven.
De Winton Community Centre has a requirement that approved catering
Services are used. We will provide you a list of recommended caterers who have operated successfully here in the past. If you choose to select a caterer not on this list, it will require our prior approval. Please ask them to contact us to arrange to meet to review the facility and its guidelines.
Included in the kitchen use package are china service, silverware, and coffee cups, as well as coffee perks.
Items not included that need to be arranged (either through the caterer or on your own) are water glasses for table settings, table linens, napkins, table skirting, table centerpieces, and coffee supplies (coffee, sugar, creamer, stir sticks, etc.).
Please advise your caterer of the items that are available and are included in the basic rental fee – they may offer discounts for your event given that many of the items included are often caterer supplied and form part of the cost of their services.
E. Optional Services
Wedding Ceremony – De Winton Hall is an ideal location for the wedding ceremony as well as the reception. Either outdoor or inside ceremonies are available (for outside ceremonies all arrangements are your responsibility). There is an additional $100 fee if the hall is used for both the ceremony and the reception due to the requirement to re-set the room from the ceremony to the reception.
Initial Deposit: $450 on signing of the Function Agreement to secure your date.
Guest Confirmation: 5 days prior to your event, you are required to provide the guest count for seated guests.
Final Payment and Damage Deposit: The final event rental payment and damage deposit are required prior to the event. Payment can be made by cheque, cash or Visa/Mastercard. The damage deposit will be returned unless there is damage to the facility or excessive cleaning is required to the facility
Please contact: Greg Davenport Facility Manager